V5 Plus: How to manage courses

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Hello and welcome to eLeaP. In this quick tutorial, we are looking at an overview of the Courses menu. To do that, we will start off on the main Courses tab. Please note that in the eLeaP system, whenever you see the purple section with the eye icon, it indicates a tooltip with a link to a video. Go ahead and click on that to get additional information.

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We are here on the main Courses menu. You’ll see sub-tabs like My Assigned Courses, Self-Enrollment Courses, Manage Categories, Manage Events, Quiz Results, and the Repository. Note that the Repository is a feature that needs to be activated by an admin through the gear icon.

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You can search for courses by name, filter by categories, or course type. We have two main course types: Standard and Observation Checklist. You can also use filters to show only active or inactive courses, or by engagement level.

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To create a course, click the “Add New Course” button. Enter the course name, select or create a category, upload a course image, assign instructors, define course duration, and optionally add a description and objectives.

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You’ll then reach the content section. If the Repository is enabled, you’ll see options to add lessons from there. You can also add SCORM lessons and chapters. For this example, I’m adding a simple lesson called “Getting Started.”

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Click “Edit” to access the lesson editor. You can expand the viewport for easier editing. Add links, graphics, video uploads, YouTube/Vimeo embeds, iFrames, or audio files. There’s also an AI tool for generating content. I used it to create a prompt titled “How to Set Up a Camera.”

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Once inserted, the text appears in the lesson. Use the image and link tools for enhanced formatting. Additional help is available in our tutorial for the editor.

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Save your content. On the left menu, you can add quiz questions, reuse past questions, or bulk upload them. You can also add glossaries, FAQs, and resources.

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When ready to assign, activate the course first. Then assign to users, filter the list, or assign to user groups. Lastly, you can assign it to a Learning Path if the course is part of a bundled training.

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In the course settings area, you can control features like self-enrollment, lesson navigation order, post-completion access, and deadlines. We recommend using “Period of Time” deadlines for flexibility.

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You can also set reminders and define what happens after deadlines pass. Toggle “Auto Reassignment” to enable future reassignments based on your configuration.

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Save your settings, then explore the left menu for additional configuration options. For example, enable and customize Certificates of Completion to personalize the end-user experience.

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Once your course is live, you can view stats under the “Stats” tab. Go to Completion Report for full tracking. Hovering over a course shows user engagement details. You can download activity reports, e-signature logs, or click on a user’s name for detailed records.

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As usual, if you have any questions about this or any other features in the system, please do not hesitate to contact us.