Coordinator – Manage OJT

Hello and welcome to eLeaP. In this tutorial, we are looking at how you manage OJT as a coordinator. The OJT system is set up by admins and available for specific users to be able to manage, including coordinators. If you click on the OJT tab, at the very top, you would see a list of records for managed users. This is not for the entire organization, it is only for users that you manage. You also do have a sub tab over there for your personal OJT records.

(00:57)
Let’s go back to the coordinated OJT records area, so right over here, what the OJT system does is it allows you to essentially track any type of training. You simply go in there, you select a user. You have these fields that are preset by your admin, and you simply will be able to select the fields. In this case, for example, let’s say this user completed a specific training action, an onboarding action, a coaching session, whatever it is, and you want to be able to document that.

(01:28)
You definitely can do that here. You also have on the right side the option to attach this particular record to a scale of competency. We’ll look at that a little bit more, but I just wanted to point that out here. Last but not least, if let’s say there’s a file that goes with this record, let’s say a signed document, proof, a certificate, what have you, you are able to use this option to upload this file. It is very powerful. Go ahead and hit save record and the system basically creates it for you.

(01:56)
The other thing you can do as a coordinator is you can actually bulk import. The bulk import allows you to essentially add multiple records at once, so it speeds up the deployment and it makes it more efficient. So this is the OJT section. If you do have your personal OJT records, this is where you can see that and you obviously can add your own personal records to the system.

As usual, if you have any questions about this or any other features in the system, please do not hesitate to contact us.