Scenario: I want to use Zoom to conduct virtual trainings in eLeaP. How can I do that?

Meeting Code for eLeaP

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Please replace [xxxxxxxx] with your zoom meeting id.


Hello and welcome to eLeaP. I’m excited to share this quick video with you about how you can leverage tools like Zoom, especially now that we have lots of remote work happening to be able to conduct your Zoom meetings in a safe and secure way. To start with, what we want to do is create a placeholder course. Okay. This is what you use to basically anchor your Event. And I’ll talk about event in a second. So I have pre-created this course. The most important piece is to make sure that we have our Zoom information in there. So I’m going to go to my edit window right here and, and we’ll post this code so that you can see. But essentially we’ve worked with the Zoom tech folks to be able to get the right code or we need to use for pulling in the Zoom meeting into eLeaP.

All right, so the only thing you want to do at this point is if you do have your Zoom meeting ID, you can just replace it right here and that essentially lets you create your zoom meeting from eLeaP. Okay. So I’m not gonna obviously do this right now. I already have my meeting ID in there. So I’m going to go back to this screen. The other thing I want to do is because this is a zoom meeting, I want people that show up to at least spend a little bit of time before they go out of the meeting and to be given credit now because again, this is eLeaP you can do, you know, let’s say a 20 minute minimum or what have you. For the purpose of this vide, I’m just going to do like a two minutes minimum.

So two second. Actually I’ll do a 15 second minimum. Okay. So right over here we’ve created a little course here we’ve added our Zoom code. In eLeaP you can create things like adding in a feedback form. So again, it just comes down to what you want to get accomplished. If you want to add a little short quiz after your zoom session, go ahead and add that quiz. So we will create our token course as we have here. The next thing I’m going to do is go over to our [Manage Events]. This is where we will actually create a zoom session. Okay. So I’m going to go in, add an event and we want to use that course. Remember that course that we had created before. Well that’s the course that we want to use to anchor this event. So I’ll call this, um, uh, quarterly sales meeting.

Maybe that’s what we will do. A sales training maybe, uh, Q2 you know, sales training, add a short little description here. Um, the location is going to be a virtual. Okay. So because again, we’re using, we’re using zoom for this. So I’ll just say add zoom right here. Now for the purposes of this, I’m just going to use like, you know, 10 licenses or 10 seats open. But you can, if you want to limit the number of people that show up, you can limit this by using the seats limitation. The starting point is something that you can either have starting immediately or if you want it to happen at some future date, certainly feel free to do that. For the purpose of this, I’m going to leave it as a starting now. Um, the time zone is important. If you want folks that are obviously overseas and they need to register for your meeting and know when and all that good stuff, feel free to change this around.

Uh, we are in the New York eastern daylight time zone, so I’m going to leave it as such. The last piece here, is the enrollment option for people. If you do, toggle this to the on position and that basically means that your meeting ID or meeting link can be available for people to register. Okay. So for the purposes of this, um, I’ll leave it there for now. That’s fine. And I’ll click add event now I’m not done. All right. I want to now go seed this meeting because I’m not going to wait for people to register. I am actually going to go to assigned users right here. And I’ll sign, you know, a few people to this particular meeting. And then of course I’ll also include myself in that meeting because I want to show how this would actually look when the meeting starts.

Okay. So I’ll go ahead and get one more person added here. As an admin, I can bring up all my admin accounts right quick and here we go. All right, so I’ve created my event, I’ve seeded my, uh, my employees or users or team members. Let’s go to our dashboard and see what happens. See right here, eLeaP automatically assigns that anchor course for you. And if I click on that anchor course and click stat course right here, you will see my zoom meeting being pulled directly in here. How cool is that? Now of course, I can, you know, go ahead and start my meeting and all of that good stuff. I am the admin after all for this account. But let’s say you are waiting for the admin. Basically you would just simply wait for the meeting host to come in and start the meeting.

Um, there are multiple ways that of course, you know, because we’re in eLeaP, we can certainly uh, make sure that this meeting does not end you know too quickly and to give credit and all of that good stuff. But this is a quick and easy way to actually pull zoom meetings into the system. And the cool thing with eLeaP is that you as the instructor or admin can go into the system and you can make sure that you give, um, credit to folks that actually showed up at a meeting. So for example, I can give credit for folks that showed up in the meeting for people that maybe were intended to but did not show up. And this is a great way that you are actually using the powerful eLeaP platform to be able to track and manage your zoom session. So let us know if you need question answers or need help getting your zoom meeting set up in eLeaP and we’ll be happy to get that done for you. As usual, if you have any questions about this or any other feature in the system, please don’t hesitate to contact us.